A Day in the Life of a Wedding Planner
People often ask us,
“What does a wedding planner actually do?”
The funny answer is…
A little bit of everything.
Some days begin with a cup of coffee.
Other days begin with a phone call before sunrise.
No two weddings are ever the same, and that’s exactly what makes this profession so exciting.
Here’s what a typical wedding day looks like for us.
The Day Starts Before Everyone Else Wakes Up
While most guests are still sleeping, our team is already at the venue.
The first walk around the property is always important.
Is the stage ready?
Are the flowers fresh?
Has the lighting been tested?
Are the welcome boards in the right place?
It’s a quiet hour, but it’s one of the busiest parts of the day.
Every Team Has a Job
A wedding isn’t managed by one person.
The hospitality team starts preparing for arriving guests.
The production team checks lights and sound.
The décor team gives the venue its final touches.
The photography crew looks for the best locations.
Everyone has a different responsibility, but everyone is working towards the same goal.
The Phone Never Stops Ringing
Someone needs an extra room.
A guest can’t find the venue.
The makeup artist asks about the timeline.
The caterer wants to confirm dinner service.
Some calls take ten seconds.
Some take ten minutes.
By lunchtime, you’ve probably answered more calls than you can count.
Then the Guests Arrive
This is the moment when months of planning slowly come to life.
Families begin meeting each other.
Children start running around the venue.
Music fills the air.
The excitement is easy to feel.
Even after managing hundreds of weddings, this part never gets old.
Not Everything Goes According to Plan
Every wedding has a surprise.
A relative arrives earlier than expected.
The baraat changes its timing.
The weather suddenly changes.
Someone forgets an important item in the hotel room.
These moments are completely normal.
The trick isn’t avoiding problems.
The trick is solving them before they become someone else’s worry.
Meals Usually Come Late
People imagine wedding planners sitting down for a relaxed lunch.
The reality is very different.
Most of us eat whenever we get five free minutes.
Sometimes that’s in the afternoon.
Sometimes much later.
And sometimes it’s while walking from one corner of the venue to another.
The Best Moment of the Day
For us, it’s usually not the grand entry or the fireworks.
It’s seeing the couple smiling without looking worried.
When families are enjoying themselves instead of asking questions every few minutes, we know the planning has worked.
That’s the biggest reward.
The Day Doesn’t End After the Wedding
Even after the guests leave, there’s still work to do.
Equipment has to be packed.
Vendors need to be coordinated.
The next day’s schedule is checked.
Only after everything is complete does the team finally head home.
It’s a long day, but it’s always worth it.
What We’ve Learnt at Baba Saab Events
After planning weddings for many years, Himani Sharma and the team at Baba Saab Events have realised that this profession is about much more than decorations or beautiful venues.
It’s about earning the trust of a family.
It’s about staying calm when situations change.
And it’s about making sure the bride and groom spend their wedding day creating memories instead of solving problems.
That’s a responsibility we never take lightly.
A Final Thought
Wedding planning isn’t a nine-to-five job.
It’s early mornings.
Late nights.
Countless phone calls.
Long walks across venues.
Quick decisions.
And happy tears at the end of the day.
It’s not always easy.
But watching two families celebrate one of the biggest days of their lives makes every busy moment worthwhile.
And that’s why, no matter how challenging the day has been, we look forward to doing it all again at the next wedding.
Why Couples Choose Baba Saab Events
✓ Personalized Wedding Planning
✓ Luxury Wedding Décor & Styling
✓ Destination Wedding Management
✓ End-to-End Event Execution
✓ Experienced Wedding Professionals
✓ Creative & Trend-Driven Concepts
Don't leave your special day to chance. Schedule a consultation with our team today and discover how we can bring your dream wedding to life.
Contact Baba Saab Events now and start planning a wedding that your guests will remember forever.
Get in Touch with Baba Saab Events
📞 Phone: +91 94123 90557
📧 Email: himanisharma116@gmail.com
🌐 Website: www.babasaab.com
